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archivist: clarify reference data and mark pre-existing files out of scope

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thomas
2026-10-30 14:12:35 +01:00
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@@ -19,10 +19,11 @@ PDFs arrive continuously in an inbox S3 prefix (dropped via Nextcloud by the use
- Ingestion by polling the `inbox/` prefix of a S3 bucket for new objects only. Nextcloud (External Storage app) is the user-facing interface to upload, download, and share files.
- Extract the text from the first page of each PDF. All files are text-based; OCR for scanned/image-only documents is out of scope.
- Deterministic template classification using configured rules, extracted text, and reference data; uncertain or insufficient results are routed to `pending/` for manual correction.
- Deterministic template classification using configured rules, extracted text, and reference data (named constant lists declared in the configuration, e.g. a list of known banks); uncertain or insufficient results are routed to `pending/` for manual correction.
- Fields to extract, extractors and template for renaming the file declared in configuration (JSONC format), not in code.
- Storage: self-hosted S3-compatible with a single versioned bucket; objects addressed by S3 keys, no local filesystem for documents.
- Local web dashboard: all processed files with status (pending / processed / validated), file detail page with PDF preview streamed from S3, template and field correction, validation, history, and full-text search across the entire extracted document in addition to metadata/field search.
- Pre-existing files (the ~2000 already-named documents present in the bucket) are out of scope: no initial import or indexing.
## 5. User and Usage